04
Prepare the space before the celebration
Location planning matters as much as styling. A gathering in Cincinnati might use historic venues, riverfront venues, hotel ballrooms, each with its own practical limitations. When inviting guests from Mason or West Chester, explain the entrance they should use rather than relying only on a street address. Check lift access, unloading times, available electrical supply and any paperwork the venue needs from suppliers. Protect accessible routes and keep the guest arrival separate from equipment movement. For open-air plans, identify a covered alternative before finalizing the layout. Confirm loading access, safe guest routes and any indoor alternative with your venue before finalizing the setup.